Your information, handled with care.
This notice describes information processed through the AyKa company website. Client project systems are covered by their own agreements.
Information you choose to share
An enquiry includes the contact details and business context you enter. We use that information to respond, assess fit and discuss a possible engagement. Do not include passwords, API keys, payment information or private customer records.
Email, WhatsApp and booking links open third-party services, whose privacy practices also apply. An enquiry is not a newsletter subscription.
For event registrations, we also receive your selected business priority, the event and visiting-card source label, whether you say you met us, and your permission for follow-up. We use these details to continue the event conversation and administer the relevant offer. A QR visit alone does not reveal your name or contact details.
The event working session offers an AI-assisted conversation when configured. Before using it, you choose whether to send your messages to the named processor, Microsoft Azure or Groq. Do not include sensitive customer records, passwords or payment details. The guided preview does not send messages to an AI provider. Unsubmitted notes are kept in the current page’s memory and are lost when you reload or leave. AI processing is separate from optional analytics consent.
When you submit the event session, AyKa stores your contact details, preliminary business note, conversation, reported decision-making context and event source in a private Supabase-backed lead inbox. Resend delivers team notifications and, when you confirm a meeting or choose email-only completion, your business note as a PDF attachment to your supplied email address. Authorised AyKa team members use these records for your enquiry and event offer. Meeting confirmation sends your name, email, time zone and preliminary note to Google Calendar to create the calendar invitation. We do not send the separate contact form to the AI provider. Provider processing and retention follow the relevant service arrangements; choosing not to use AI does not prevent you from contacting AyKa.
Enquiry processing and retention
When configured, the website sends enquiry emails through Resend to AyKa’s business inbox. The service provider processes the message for delivery. Hosting and email providers may process data outside your country.
We retain correspondence for as long as needed to handle the enquiry, an ensuing business relationship, and applicable recordkeeping obligations. For questions about a particular record or deletion request, email support@aykaai.in. We may need proportionate information to confirm identity or locate the record.
Optional analytics
The website can use Google Analytics and Microsoft Clarity only after you allow optional analytics. Where an additional site analysis integration is configured, it is also consent-gated. You can change the choice through Privacy settings. Declining analytics does not prevent you from using the website.
Analytics events describe page navigation and contact actions. We do not intentionally include enquiry text or contact details in events. Form elements are marked for masking in session analysis. Essential browser storage remembers your analytics preference. Hosting providers may retain technical request logs for security and operation.
Contact and requests
AyKa AI Technologies Pvt. Ltd. is based in Delhi, India. Contact support@aykaai.in for privacy, access, correction or deletion requests. The handling of a request depends on the relevant records and applicable obligations.
This notice should be read alongside the specific terms of any engagement. Changes to the website’s data handling will be reflected here.